Free and ungated
Group hike planning template
Copy this checklist into your planning notes or use it to build a shareable trip brief. It covers the details a route link cannot: who meets where, who carries what, what changes the plan, and how everyone confirms they are ready.
Trip basics
- Trip name and dates
- Trip leader and backup leader
- Trailhead and meeting time
- Departure time and expected return
- Group size and participant list
Route and timing
- Route link and GPX file
- Distance and elevation gain
- Expected pace and regroup points
- Turnaround time
- Camps, water sources, and bailout routes
- Offline map and navigation backup
Permits and logistics
- Permit number and named permit holder
- Parking passes or shuttle plan
- Carpool drivers and riders
- Land rules, closures, fire restrictions, and food-storage rules
- Final weather decision time
Shared gear and food
- Shelter and sleep system owners
- Water treatment owner and capacity
- First-aid and repair-kit owners
- Stove, fuel, and bear-storage owners
- Meal assignments and dietary needs
Safety and confirmation
- Emergency contact and check-in plan
- Satellite communicator owner
- Known hazards and decision points
- Medical or allergy information shared only with the people who need it
- Confirmation that every participant opened the final brief
Copyable starter brief
TRIP Name: Dates: Leader / backup: MEET Trailhead: Meeting time: Departure / expected return: Carpools: ROUTE Route link / GPX: Distance / elevation: Pace / regroup points: Turnaround time: Water / camps / bailout routes: LOGISTICS Permit holder: Parking / shuttle: Closures / restrictions: Weather decision time: SHARED GEAR Item | Owner | Confirmed FOOD AND WATER Meal | Owner | Dietary notes SAFETY Emergency contact: Satellite communicator owner: Known hazards: Check-in plan: FINAL CONFIRMATION Everyone opened the brief: yes / no
Turn the checklist into one link for your group
Add the GPX route, assign gear and meals, and see who opened the final brief. Your first trip is free.